Management Commitee

Management Of the Institute

For the smooth and satisfactory management of the institute its organizational setup shall consist of the following two categories:-

1. 1. GENERAL BODY - A body consisting of 30 members.
2. 2. MANAGING COMMITEE - These shall be managing commitee of 9 members:
   1. a. 6 members dully elected by the general body.
   2. b. 1 member nominated by the general body.
   3. c. Principal of the institute and one representative of the staff existing in school as ex-officer member.

POWERS AND FUNCTIONS OF THE GENERAL BODY

The members of the general body are entitled to:

• 1. To elect of the members of the Managing committee, as and when called upon to do so.
• 2. To meet at least twice in a year.
• 3. To convey their suggestions/grievances if any orally or in written either individually or collectively to the managing committee through secretary.
• 4. To request, for convening of any extra ordinary meeting of the general body.
• 5. All the meetings of the general body shall be presided over by the chairman of the institute.
• 6. The decisions in the general body shall be taken by a simple majority vote; the presiding officer shall have to cast his vote in case of a tie.

TERMS OF THE MANAGING COMMITTEE MEMBERS

• a. The terms of the office of the elected members shall be three years with right to re-election. However and elected member of the managing committee may resign earlier from his membership or be expelled from the membership motion other member shall be elected/selected by the general body.
• b. In the event of death, resignation or expulsion of an elected member from the managing committee the vacancy caused shall be filled in by the managing committee a consensus vote.

EX-OFFICE MEMBER

The principal and one representative of the staff of institute shall be the Ex-office member of the managing committee. Their participation in the meetings shall be purely advisory. Their participation in the meeting of the managing body shall not be as a matter of sight but subject to the items on the agenda of the particular meeting and it shall be n any or all meetings of the managing committee.

QUALIFICATION OF MEMBERSHIP OF THE MANAGING COMMTTEE

To become eligible for the election of the managing committee of the institute, a member must fulfill the following conditions:

• a. He must be resident of Tehsil Pampore.
• b. He must not be less than 21 years age.
• c. He must be of sound mind and physique.
• d. He must not be involved in any criminal case
• e. He must not be member of any political organization.
• f. He must be at least a graduate.

However, this condition shall not be applicable to the persons who have either remained as basic member (founder) or co-opted member of this institute before the incorporation of this present constitution.

COMPOSITION OF THE MANAGING COMMITTEE

• a. Out of (9), six members to the managing committee shall be selected directly by the General Body (30) members by consensus vote or if required through a secret vote and one nominated.
• b. Two members having experience and qualification as laid down above clause of this constitution must be worthy, reasonable and respectable citizen and shall be nominated /selected by the General Body.

FUNCTIONS OF THE MANAGING COMMITTEE

• a. The final decision making body regarding the management of the institute.
• b. All the decisions regarding the academic as well as administrative affairs.
• c. The managing committee shall be authorized to from the policies regarding the achievement of the goals of highest standard of Education in the institute and ensure the implementation of devised policy and decisions in both administrative as well Educational matters of the institute.
• d. The managing committee shall devise the yearly sound and suitable financial policy of the institute and fix up the fees of the students as well as the salaries of the staff members as and when required to do so.
• e. The managing committee many change as per the requirements of the institute the recruitment rules to ensure the highest standard of learning.
• f. The managing committee shall be empowered to amend the rules subject to the condition that the basic character of the institute is not affected by any such change/amendment.
• g. Every meeting of the managing committee shall be presided over by the chairman, in his absence by the secretary or any other office bearer in absence of the chairman and secretary.
• h. In every meeting, it shall be obligatory for secretary to read out the minutes of the previous meeting to the least satisfaction of the members and shall be signed by the members.
• i. If a member of the managing committee remains absent for five consecutive meetings without any sufficient and reasonable cause, he shall automatically cease to be the member of the managing committee.
• j. If a member of the managing committee shows or causes to show any cause of undisciplined by his words or behavior within or outside the meeting of the managing committee a disciplinary action can be initiated against such member by the chairman.
• k. For taking decisions 3/4th of its total members shall from the quorum of the managing committee.

THE FOLLOWING OFFICE BEARERS SHALL BE SELECTED BY MANAGING COMMITTEE FROM ITS MEMBERS, EXCEPT TWO EX-OFFICE MEMBERS, i.e.,

Principal and the representative of the staff:

• a. One Chairman
• b. One Secretary
• c. One Accountant.

CHAIRMAN

The head of the managing committee of the institute shall be the chairman who shall be accountable to and responsible for all administrative as well as academic matters of the institute.

ELECTION OF CHAIRMAN

Once the election of the new managing committee is completed, the very first meeting of its elected members shall be convened and presided over by the election officer of the outgoing chairman to facilitate the election of its chairman, secretary, and accountant.

POWERS AND FUNCTIONS OF THE CHAIRMAN

• a. All the meetings of the managing committee or any other function (non-academic) shall be presided over by the chairman except when non-confidence motion against him is on the agenda of the meeting of the managing committee.
• b. It shall be the duty of the chairman to ensure the proper and satisfactory implement of the decisions of the managing committee regarding both academic as well as the administrative matters.
• c. To facilitate the smooth running of the institute he may form different committees of the members of the managing committee with specified powers and functions entrusted to them.
• d. The chairman shall be duly bound to visit the institute at least twice in a month to ensure its smooth and satisfactory functioning.
• e. In all matters of interest of the institute both academic as well as administrative the interaction with the Govt. deptt , other Educational Institutions, or any other educational Association, the institute shall be represented by the chairman or any other member nominated by him for the purpose.
• f. To maintain and develop a healthy and disciplined atmosphere in the institute and to find out the ways and measures for promotion and propagation, the chairman shall keep a proper report with all concerned agencies and abreast the managing committee about these developments and steps needed to be taken.
• g. In the event of resignations, removal or death of the chairman, secretary shall function till a new member is elected on the post.

TERM OF OFFICE

Normally the term of office of the chairman shall be three years. However, he may of his own resign from the post earliest or may be removed from it by a proper formal motion to be paned by the 2/3rd votes of the managing committee/general body.

SECRETARY

• a. There shall be a part of secretary who shall be elected/selected by the members of managing committee from amongst its members.
• b. The term of the office shall be three years. However, he may be removed from the post earlier, or in the event of the death, resignation of ill health, or absence due to any other reason the Accountant shall function as secretary till the election/selection of the new member on the post is made by the managing committee within a month.

POWER AND FUNCTIONS OF THE SECRETARY

• a. All official correspondence of the managing committee shall be maintained by the secretary.
• b. In consultation with the chairman, he shall convince meeting of the managing committee and maintain the minutes.
• c. All decisions taken by the managing committee shall be issued by the secretary under his signatures and shall keep proper watch and liaison about implementation of those decisions by the concerned quarters.
• d. He shall in connectional with the chairman fix and agenda of the meeting of the managing committee.
• e. He shall work as a bridge between the institute and the managing committee.
• f. He shall be duty bound to visit the institute at least once a week and ensure the proper and smooth functioning of the institute.
• g. In case, if the institution shall stand need of financial assistance from govt/semi-govt/private agency. The Secretary of the institution is the authentic person to follow /to proceed such case/s to get financial assistance from such agencies.
• h. For requirements of institute the principal shall approach in written to the secretary who in turn with a consultation of the chairman or managing committee shall ensure the fulfillment of the genuine requirement of the institute

The accounts of school in the bank shall be jointly operated by chairman and Secretary of the managing committee.